Embassy of the Republic of Slovenia Beijing /Visas and residence permits /Schengen visa /

Schengen visa

General information on Schengen visa

Schengen visa issued by a Schengen country permits free travel within the Schengen area, if not stated otherwise on visa sticker. Schengen countries are as follows: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, The Netherlands, Norway, Poland, Portugal, Slovakia,  Slovenia, Spain, Switzerland, Sweden.

The Member State competent for examining and deciding on an application for a uniform visa is:
(a) the Member State whose territory constitutes the sole destination of the visit(s);
(b) if the visit includes more than one destination, the Member State whose territory constitutes the main destination of the visit(s) in terms of the length or purpose of stay; or
(c) if no main destination can be determined, the Member State whose external border the applicant intends to cross in order to enter the territory of the Member States.

Schengen visa allows short term stay of its holder in the Schengen area. The period of validity of a visa and the length of the authorized stay correspond to the time necessary to fulfill the purpose of the visit. The period of authorized stay can be set to maximum 90 days in a 6-month period.

Visa may be issued for one, two or multiple entries. Multiple-entry visas shall be issued with a period of validity between six months and five years, where the following conditions are met:

(a) the applicant proves the need or justifies the intention to travel frequently and/or regularly, in particular due to his occupational or family status, such as business persons, civil servants engaged in regular official contacts with Member States and EU institutions, representatives of civil society organisations travelling for the purpose of educational training, seminars and conferences, family members of citizens of the Union, family members of third-country nationals legally residing in Member States and seafarers; and

(b) the applicant proves his integrity and reliability, in particular the lawful use of previous uniform visas or visas with limited territorial validity, his economic situation in the country of origin and his genuine intention to leave the territory of the Member States before the expiry of the visa applied for.

Specimen and information on data on visa sticker are available here

 

The Introduction of Biometric for Visa Procedures

The Visa Information System (VIS) was launched on 11 October 2011 at the diplomatic missions and consular posts of all Member States in North Africa. The system is primarily intended to make visa procedures faster and more secure and prevent identity theft and the unauthorised use of information.

VIS has been gradually introduced also in other regions. As of 12 October 2015, the Embassy of the Republic of Slovenia in Beijing started using VIS and collecting 10 fingerprints.

The fingerprints are kept in the central VIS register for five years. Where fingerprints collected from the applicant as part of an earlier application were entered in the VIS for the first time less than 59 months before the date of the new application, they shall be copied to the subsequent application. However, where there is reasonable doubt regarding the identity of the applicant, the diplomatic missions and consular posts may collect fingerprints within the period of 59 months.  

The following applicants are exempt from the requirement to give fingerprints:
(a) children under the age of 12;
(b) persons for whom fingerprinting is physically impossible. If the fingerprinting of fewer than 10 fingers is possible, the maximum number of fingerprints shall be taken. However, should the impossibility be temporary, the applicant shall be required to give the fingerprints at the following application. The authorities are entitled to ask for further clarification of the grounds for the temporary impossibility;
(c) heads of State or government and members of a national government with accompanying spouses, and the members of their official delegation when they are invited by Member States’ governments or by international organisations for an official purpose;
(d) sovereigns and other senior members of a royal family, when they are invited by Member States’ governments or by international organisations for an official purpose.

The legal basis for introducing VIS and biometric identifiers (fingerprints) are the following instruments:
- Regulation (EC) No 767/2008 of the European Parliament and of the Council of 9 July 2008 concerning the Visa Information System and the exchange of data between Member States on short-stay visas, OJ EU L 218, 13 August 2008, p. 60.
- Commission Decision 2010/49/EC of 30 November 2009 determining the first regions for the start of operations of the Visa Information System, OJ EU L 23, 27 January 2010, p. 62.
- Commission Implementing Decision 2011/636/EU of 21 September 2011 determining the date from which the Visa Information System is to start operations in the first region, OJ EU L 249, 27 September 2011, p. 18. 


More.

 

Criteria, conditions and procedure for applying for a Schengen visa

Holders of the ordinary passports must apply in person; holders of the Public Affairs Passports may apply through the authorized Foreign Affairs Office in China.

Visa application may be submitted at the following diplomatic missions
• Residents of Shanghai, Zhejiang, Anhui and Jiangsu province apply for a visa (type C) at the Austrian Consulate General in Shanghai or at Austrian Visa Application Centre in Shanghai
• Residents of Chongqing, Gansu, Shaanxi, Sichuan, Yunnan and Guizhou province apply for a visa (type C) at Hungarian Consulate General in Chongqing.
• Residents of Fujian, Guangdong and Hainan province and Guangxi Zhuang Autonomous Region apply for a visa (type C) at German Consulate General in Guangzhou or at German Visa Application Centre in Guangzhou.
• Residents of Hong Kong apply for a visa (type C) at German Consulate General in Hong Kong.
• Residents of Macau apply for a visa (type C) at Consulate General of Portugal in Macau.  
• Residents of other provinces apply for a visa (type C) at the Embassy of the Republic of Slovenia in Beijing.

Time framework for submitting visa applications
Applications shall be lodged no more than three months before the start of the intended visit. Visa application should be submitted at least 15 calendar days before the intended visit. Holders of a multiple-entry visa may lodge the application before the expiry of the visa valid for a period of at least six months.

Admissibility of visa application
When an application is admissible, the competent authority shall stamp the applicant’s travel document and examine the visa application. The stamp has no legal implications. Visa application is admissible when the application is lodged no more than three months before the start of the intended visit. Visa application is admissible when it is submitted together with a travel document, a photograph and when the visa fee has been collected.

Duration of visa procedure
Applications shall be decided on within 15 calendar days of the date of the lodging of an admissible application. That period may be extended up to a maximum of 30 calendar days in individual cases, notably when further scrutiny of the application is needed or in cases of representation where the authorities of the represented Member State are consulted. Exceptionally, when additional documentation is needed in specific cases, the period may be extended up to a maximum of 60 calendar days.

During the examination of visa applications nationals or specific categories of nationals of the following countries are subject to prior consultation between member states: Afghanistan, Algeria, Bangladesh, Belarus (applies only to holders of diplomatic and service passports), D.R. Congo, Egypt (does not apply to holders of diplomatic and service passports), Iran, Iraq, Jordan, Kazakhstan (applies only to holders of service passports), (North) Korea, Lebanon, Libya, Mauritania, Morocco, Nigeria, Pakistan, Russian Federation (applies only to holders of service passports), Rwanda, Saudi Arabia (does not apply to holders of diplomatic passports), Somalia, South Sudan, Sri Lanka, Sudan, Syria, Tunisia, Uzbekistan (does not apply to holders of diplomatic passports or soldiers and police officers who travel for the purpose of exercising their duty), Vietnam, Yemen. In addition, subject to prior consultations are also Palestinians, refugees and stateless persons.

Visa fee
In line with Article 16 of the Regulation  (EC) No 810/2009 Of The European Parliament And Of The Council of 13 July 2009 Establishing a Community Code on Visas (Visa Code) the visa fee is 60 EUR. When charged in a currency other than euro, the amount of the visa fee charged in that currency is determined and regularly reviewed in application of the euro foreign exchange reference rate set by the European Central Bank.

In line with Article 16 of the Visa Code the visa fee shall be waived for applicants belonging to one of the following categories:
(a) children under six years;
(b) school pupils, students, postgraduate students and accompanying teachers who undertake stays for the purpose of study or educational training;
(c) researchers from third countries travelling for the purpose of carrying out scientific research as defined in Recommendation No 2005/761/EC of the European Parliament and of the Council of 28 September 2005 to facilitate the issue by the Member States of uniform short-stay visas for researchers from third countries travelling within the Community for the purpose of carrying out scientific research;
 (d) representatives of non-profit organisations aged 25 years or less participating in seminars, conferences, sports, cultural or educational events organised by non-profit organisations.

The visa fee may be waived for:
(a) children from the age of six years and below the age of 12 years;
(b) holders of diplomatic and service passports;
(c) participants aged 25 years or less in seminars, conferences, sports, cultural or educational events, organised by non-profit organisations.

In individual cases, the amount of the visa fee to be charged may be waived or reduced when to do so serves to promote cultural or sporting interests as well as interests in the field of foreign policy, development policy and other areas of vital public interest or for humanitarian reasons.

List of required documents

In accordance with the Regulation  (EC) No 810/2009 Of The European Parliament And Of The Council of 13 July 2009 Establishing a Community Code on Visas the applicant is required to submit the following documents:

 Schengen visa application form - duly completed and hand-signed by the applicant or legal guardian. Applications shall be lodged no more than three months before the start of the intended visit.

Travel document (passport), original - travel document must be valid at least three months after the intended date of departure from the territory of the Member States or, in the case of several visits, after the last intended date of departure from the territory of the Member States. Travel document must contain two blank visa pages with the mention “visa” to affix the visa sticker. It should have been issued within the previous 10 years.

 Biometric identifiers consisting of (1) one recent, developed identity photo, size 3.5 cm x 4.5 cm, facing the camera, and (2) digital scan of 10 fingerprints.

Travel medical insurance, original and copy - travel medical insurance must be valid for Schengen area. The insurance must cover any expenses which might arise in connection with repatriation for medical reasons, urgent medical attention and emergency hospital treatment or death, during their stay on the territory of the Member States. The insurance must cover medical fees and repatriation costs up to 30.000 Euro. Applicants for a uniform visa for one or two entries shall prove that they are in possession of adequate and valid travel medical insurance covering the whole period of their stay in Schengen area. Applicants for a uniform visa for multiple entries shall prove that they are in possession of adequate and valid travel medical insurance covering the period of their first intended visit.

Applicants should pay visa fee when lodging the application (435 CNY). In case of refusal visa fee will not be refunded.

 

In accordance with the Annex to the Commission Implementing Decision of 22.10.2014 the following supporting documents should be attached to the visa application:

For the purpose of tourism

• Flight reservation: reservation of round-trip ticket.

• For minors (under 18)
- Student card
- Original letter of the school, mentioning:
  o full address, telephone number of the school;
  o permission for absence;
  o name and function of the person giving the permission.
 - Notary Certificate of family relation or proof of guardianship, legalised by the Ministry of Foreign Affairs of PR China.
- Minors travelling alone or with one parent: Notary Certificate of permission to travel from both parents or legal guardians (when minor is travelling alone) or the parent or legal guardian not travelling (if minor is travelling with one parent), legalised by the Ministry of Foreign Affairs of PR China, and when not in China, attested by the relevant authorities in the country of residence.

• Copy of all pages of "Hukou" (only for Chinese nationals).

• Proof of accommodation: For the whole duration of the intended stay.

• Travel programme: Documents providing clear evidences about applicant's travel programme (booking transportation, itinerary, etc.).

• Proof of solvency of the applicant:
- Bank statements from the last 3 months, not deposits account.

For employees:
- A sealed copy of the business licence of the employing company.
- A letter from the employer (in English, or in Chinese with English translation) on official company paper with stamp, signature, date and clearly mentioning:
  o address, telephone and fax numbers of the employing company;
  o the name and position in the employing company of the countersigning officer;
  o the name of the applicant, position, salary and years of service;
  o approval for leave or absence.

For retired persons:
- Proof of pension or other regular income.

For unemployed adults:
- If married: Letter of employment and income of the spouse and Notary certificate of marriage, legalised by the Ministry of Foreign Affairs of PR China.
- If single/divorced/widow/widower: Any other proof of regular income.

For the purpose of business visit or short professional training

• Proof of solvency:
- Bank statements from the last 3 months, not deposits account.
- Proof of the solvency of the employing company, if the company pays the costs of travel and living; or
- Proof of applicant's personal solvency, in case personally covering the costs of travel and living.

Proof of solvency for employees:
• A sealed copy of the business licence of employing company.
• A letter from the employer (in English, or in Chinese with English translation) on official company paper with stamp, signature, date and clearly mentioning:
  o address, telephone and fax numbers of the company;
  o the name and position in the company of the countersigning officer;
  o the name of the applicant, position, salary and years of service;
  o approval for leave or absence.

• Business license of the employing company and original letter from the applicant's employer:
- A sealed copy of the business license.
- A letter of the employer on official company paper with stamp and signature, mentioning clearly:
  o full address and contact persons of the company;
  o the name and position of the countersigning officer;
  o name, position, salary and years of employment;
  o the purpose of the visit;
  o confirmation of position after the return;
  o the person or the entity who will bear the applicant's travel and living costs.

• Original invitation letter from the organiser of the event or the training on official company paper with stamp and signature, mentioning clearly:
  o the full address and contacts of the company;
  o the name and position of the countersigning officer;
  o purpose and duration of the visit;
  o detailed program;
  o the person or the entity who will bear applicant's travel and living costs;
  o whether the sponsor gives financial guaranty for the applicant's return to China.
 

Attention: Guarantee should submit standard form of formal obligation letter as provided for by Slovenia's national legislation (Article 24 of the Aliens Act). Formal obligation letter must be legalized by Administrative Unit in Slovenia.

• Proof of registration of the company which acts as guarantee from a Chamber of Commerce, if applicable.

• Work Permit: Required for business training “on the job”.

For the purpose of visit to family / friends

• For minors (under 18)
- Student card
- Original letter of the school, mentioning:
  o full address, telephone number of the school;
  o permission for absence;
  o name and function of the person giving the permission.
 - Notary Certificate of family relation or proof of guardianship, legalised by the Ministry of Foreign Affairs of PR China.
- Minors travelling alone or with one parent: Notary Certificate of permission to travel from both parents or legal guardians (when minor is travelling alone) or the parent or legal guardian not travelling (if minor is travelling with one parent), legalised by the Ministry of Foreign Affairs of PR China, and when not in China, attested by the relevant authorities in the country of residence.

• (Official) invitation letter (not older than 6 months)
- An official invitation issued by the authorities of the country of destination. It is also accepted to submit an invitation signed by the sponsor.

• Original financial guaranty by the sponsor

If the sponsor lives in the country of destination:
- Proof of a regular income over the last 3 months, or
- A declaration of guarantee: Sponsor should submit standard form of formal obligation letter as provided for by Slovenia's national legislation (Article 24 of the Aliens Act). Formal obligation letter must be legalized by Administrative Unit in Slovenia.

If the sponsor lives in China but invites the applicant to travel together to Slovenia:
- signed guarantee letter (before the consular official at the Embassy);
- copy of the residence permit for China;
- proof of a regular income (letter by employer);
- proof of a residence in the country of destination or invitation to stay with close family.

• Proof of relationship with sponsor

For family visit:
- A notary certificate of family relationship with the sponsor, legalised by the Ministry of Foreign Affairs of the PR China.
 
For friends visit:
- The relationship can be substantiated with original documents, original pictures, letter of invitation etc.

• Copy of all pages of "Hukou" (only for Chinese nationals).

• Proof of solvency of the applicant:
- Bank statements from the last 3 months, not deposits account.

For employees:
- A sealed copy of the business licence of the employing company.
- A letter from the employer (in English, or in Chinese with English translation) on official company paper with stamp, signature, date and clearly mentioning:
  o  address, telephone and fax numbers of the employing company;
  o  the name and position in the employing company of the countersigning officer;
  o  the name of the applicant, position, salary and years of service;
  o  approval for leave or absence.

For retired persons:
- Proof of pension or other regular income.

For unemployed adults:
- If married: Letter of employment and income of the spouse and Notary certificate of marriage, legalised by the Ministry of Foreign Affairs of PR China.
- If single/divorced/widow/widower: Any other proof of regular income.

For the purpose of cultural / sport events

• For minors (under 18)
- Student card
- Original letter of the school, mentioning:
  o full address, telephone number of the school;
  o permission for absence;
  o name and function of the person giving the permission.
 - Notary Certificate of family relation or proof of guardianship, legalised by the Ministry of Foreign Affairs of PR China.
- Minors travelling alone or with one parent: Notary Certificate of permission to travel from both parents or legal guardians (when minor is travelling alone) or the parent or legal guardian not travelling (if minor is travelling with one parent), legalised by the Ministry of Foreign Affairs of PR China, and when not in China, attested by the relevant authorities in the country of residence.

• Original invitation letter from the organiser of the event of the country of destination on official paper, mentioning clearly:
  o  purpose and duration of the stay;
  o  detailed program and itinerary;
  o  an indication of the costs of the study/sport and entity that will pay for them;
  o  indication of lodging during the period of the intended stay.

Attention: Guarantee should submit standard form of formal obligation letter as provided for by Slovenia's national legislation (Article 24 of the Aliens Act). Formal obligation letter must be legalized by Administrative Unit in Slovenia.

• Original letter from the Chinese cultural or sports organisation (the letter must be in English or in Chinese with translation in English) on official paper with stamp, mentioning clearly:
  o full address and contacts of the organisation;
  o the name and position of the countersigning officer;
  o name, position, salary and years of employment (only for professionals);
  o confirmation of participation;
  o entity that will pay for costs of travel and living.

• Copy of business licence (with translation in English).

 For individual members of an ADS Group

• For minors (under 18)
- Student card
- Original letter of the school, mentioning:
  o full address, telephone number of the school;
  o permission for absence;
  o name and function of the person giving the permission.
 - Notary Certificate of family relation or proof of guardianship, legalised by the Ministry of Foreign Affairs of PR China.
- Minors travelling alone or with one parent: Notary Certificate of permission to travel from both parents or legal guardians (when minor is travelling alone) or the parent or legal guardian not travelling (if minor is travelling with one parent), legalised by the Ministry of Foreign Affairs of PR China, and when not in China, attested by the relevant authorities in the country of residence.

• Copy of all pages of "Hukou" (only for Chinese nationals).

• Proof of solvency of the applicant:
– Bank statements from the last 3 months, not deposits account.

For employees:
- A sealed copy of the business licence of the employing company.
- A letter from the employer (in English, or in Chinese with English translation) on official company paper with stamp, signature, date and clearly mentioning:
  o address, telephone and fax numbers of the employing company;
  o the name and position in the employing company of the countersigning officer;
  o the name of the applicant, position, salary and years of service;
  o approval for leave or absence.

For retired persons:
- Proof of pension or other regular income.

For unemployed adults:
- If married: Letter of employment and income of the spouse and Notary certificate of marriage, legalised by the Ministry of Foreign Affairs of PR China.
- If single/divorced/widow/widower: Any other proof of regular income.

In accordance with Directive 2004/38/EC Of The European Parliament And Of The Council Of 29 April 2004 On The Right Of Citizens Of The Union And Their Family Members To Move And Reside Feely Within The Territory Of The Member States third-country nationals who are family members of EU citizens have the right to facilitated visa procedure. Facilitated visa procedure applies to family members of EU citizens defined in Article 2 of the Directive provided that they are exercising their right to move and reside freely within the territory of the EU Member States under the terms of Article 3(1) of the said Directive.

In order to prove that the applicant has the right to be issued with an entry visa under the Directive, he must establish that he is a beneficiary of the Directive. This is done by presenting documents proving that:
• there is an EU citizen from whom the visa applicant can derive any rights;
• the visa applicant is a family member (e.g. a marriage certificate, birth certificate, proof of dependency, serious health grounds, durability of partnerships …) and his identity (passport); and
• the visa applicant accompanies or joins an EU citizen (e.g. a proof that the EU citizen already resides in the host Member State or a confirmation that the EU citizen will travel to the host Member State).

It is an established principle of EU law in the area of free movement that visa applicants have the right of choice of the documentary evidence by which they wish to prove that they are covered by the Directive (i.e. of the family link, dependency …). Member States may, however, ask for specific documents (e.g. a marriage certificate as the means of proving the existence of marriage), but should not refuse other means of proof.

Family members of EU citizens falling under the Directive are exempt from fee for visa procedure. Visa application is processed on the basis of an accelerated procedure. The applicant will be notified of the decision as soon as visa procedure is completed.

In line with Article 21 of the Visa Code the Embassy of the Republic of Slovenia in PR China may in justified individual cases request additional documents during the examination of an application. 

The applicant is hereby informed that submitting the above-mentioned documents does not guarantee automatic issuance of a visa.

Applicants whose applications are refused have a right to appeal. If negative decision is passed by the Embassy of Slovenia, appeal should be lodged at the Embassy in Slovenian language within 8 days after receiving refusal notification. Fee for lodging an appeal is 153 EUR.  

Mere possession of a visa does not confer an automatic right of entry into Schengen area. Holders of visa are requested to present proof that they fulfil the entry conditions at the external border, as provided for in Article 5 of the Schengen Borders Code.

Anyone has the right to request the review of relevant personal data entered in the Schengen Information System (SIS). Anyone has the right to request the correction of substantially incorrect data or the deletion of illegally obtained data entered into the SIS pertaining to him/her. The request to review personal data and the request to correct or delete the incorrect illegal personal data may be submitted by any individual at the competent body of any country within the SIS contracting parties' area. The procedure to institute the request for review, correction or deletion is governed by the legislation of the country where the request is lodged. Visa applicants may request for the information about their personal data in the Schengen information system in Slovenia by sending the Request for Information on Data in the Schengen Information System in Slovenia.